Help : Add New Lab or Image Order Type (CPT Entry)

Every MD HQ build comes preloaded with a standard set of CPT codes. In addition to these standards, many users want to add specificity to their CPT codes or add tests that are outside the CPT data set. For instance, users may want to:

  • Add specialty tests that are outside the standard CPT data-set (don't have a CPT code)
  • Add in single tests that are offered as a compilation of multiple CPT codes
  • Add in more-specific versions of a given test (for instance, imaging orders often group left- and right-side scans under then same CPT code and it may be easier to simply create 2 new order-types (one for left-side and one for right-side) than to clarify this every time you order.

To create a new entry into the test-database go to the Admin drop down menu, select Manage, select CPT Database. The Manage CPT Database window lets you find CPT codes through a search bar at the top of the page, scroll through the entire list, and add a new CPT option.

To add a new CPT code, click the green +Add New CPT Option button.

Screen shot to add CPT entryProper Name (free text field) – the name of the procedure. This will be the main title associated with this CPT code entry.

Alternate Title (free text field) – alternate name for the procedure. The alternate title is listed in the CPT database alongside the Proper Name, adding specificity to an entry. For example, two CPT entries having the title Blood Clot Inhibitor Test have different Alternate Titles: 'Protein C activity' and 'Protein S Free'.

CPT Code (free text field) – the CPT code itself. You can create entries with multiple CPT codes associated by listing the codes separated by a comma. NOTE: If the test you're adding doesn't have a CPT code or if you're not sure what CPT code to use, simply enter "NA" (or similar) in the CPT field.

Headings (free text field) – the category to which the code belongs. This is an advanced setting and is not necessary, but helps the system understand what category the code falls into.

Test performed by a specific lab (check box) – associates a code with a specific lab. Checking the box brings up a drop down menu with a list of labs (or the option to add another lab), as well as a free text field to enter the lab's test code for the entry. This can expedite the ordering process for orders that you send to a specific lab by automatically putting that lab's test code (along with the CPT code(s)) on the requisition form.

Nicknames (free text field) – add nicknames, separated by a comma, to the entry. The nicknames will be searchable within the system in addition to the Proper Name and Alternate Title.

Description (notes field) – additional notes about the procedure.

Notes to Laboratory (notes field) – a space to include notes that will go to the lab when the procedure is ordered.

Procedure Type (drop down menu) – the type of procedure ordered.

Plan “Display Class” (drop down menu) – this is rarely used. However, if classes are enabled, the display class will alter the appearance of the entry within the database. For example, CPT codes associated with Quest can be classed to display green, while CPT codes associated with Genova can be classed to display orange, allowing users to easily differentiate between the CPT entries when ordering.

Click the green +Add CPT Entry button to add the new CPT entry to the database. This will also add it to your shortlist, which will make it appear first in your CPT code search.