Help : Add Supplement to Supplements Database

To add a supplement, hover over the Admin tab at the top of the page, select "Manage..." from the drop-down list, and select "Alternate Plan Options" from the subsequent drop-down list. Click the "+Add New Plan Option" button to add a new supplement to your database.

Screen shot of add supplement paneAlternate Plan Name (free text field, required) - the name of the supplement. This is the name the patient will see when the supplement is prescribed and the supplement will be searchable by name within MD HQ.

Action Type (drop-down, required) - Select Supplement.

Code/ID# (free text field) - the formal product code, if applicable. Add the NIH supplement ID or other formal product code, if desired.

Nickname (free text field) - other names for the supplement. These nicknames will be searchable within MD HQ in addition to the formal name of the supplement. Add nicknames for the supplement, separating one nickname from another with a comma.

Description (free text field) - description of supplement. This description will appear in the EMR when the supplement entry is hovered over, as well as automatically appear in the instructions/notes field to go to the patient when the supplement is prescribed (instructions/notes can be edited when prescribing).

When finished, click the "Add New Alternate Plan Option" button at the bottom of the page. At this point, a pop-up box gives you the option to set up a default dosing profile (default brand, strength method, frequency, etc.) for the supplement or click cancel. Note: you can always set (or edit) the default profile for a supplement later, by prescribing the supplement to a patient, entering the desired information, and checking the box to "Save settings as the system default profile".

 

Setting up the default supplement dosing profile:

Enter any preferred default prescribing information in the fields provided, or leave blank to fill out on a case-by-case basis at the time of prescription.

Screen shot of default dosing profileAdministrative Record (checkbox) - Leave unchecked in the default profile (designates that the supplement was not prescribed by the practice, but added as an administrative record of what the patient is taking or has taken in the past).

Brand (free text field) - preferred brand name of supplement.

Strength (free text field) - preferred dose strength (e.g., 500mg).

Method (free text field) - supplement delivery method (e.g., Oral).

Freq (drop-down) - how often the patient should take the supplement. Select from the options in the drop down menu. If the desired option is not in the drop down menu, select PRN (as needed) and enter special instructions in the Instructions to Patient field.

Total Doses (integer) - total number of doses in the package/bottle.

Expires (Days) (integer) - the number of days after the start date that this supplement expires. This is calculated from the frequency and total doses by clicking on the calculator button. If either input is changed, it will not immediately recalculate - click the calculator button again to recalculate.

Instructions to Patient (notes field) - instructions for the patient. Enter instructions or leave blank if unnecessary.

When finished, save by pressing the button "Create Default Profile for ......"