Help : Dispense Products/Supplies from Inventory

To dispense a supply or product from your inventory, start to prescribe it as you normally would in the Plan section of an open encounter note. When searching for the supply in the smart search bar, your inventoried supplies will show up at the top of the list. They are denoted by the gray inventory dispense icon in the top right of the entry as well as the quantity of the inventoried supply in parentheses at the bottom of the entry.

Select the inventoried supply or product from your list. At the bottom of the +Complete and Add [supply] for Pt pop-up a new green +Complete & Dispense button will appear. Clicking this new button will bring up a +Add Charge to Pt Account pop-up.

Screen shot supply dispense charge pop upBase Charge (currency, integer) – the system loads in the charge associated with the supply into the base charge currency box. This is editable as needed. The multiplier is for dispensing multiples of a supply, for example, two Ace Bandages. The multiplier affects both the overall charge and the amount of the supply that is subtracted from the inventory list.

Discount (button, drop down) – the blue +Discount button, when checked, allows you to apply a discount to the charge. The discounts loaded into your system show up in the drop down menu. When selected, they update the total charge.

Associated CPT (free text field) – a space to include associated CPT codes, if applicable.

Add to Insurance Invoice? (checkbox) – checking this box adds the charge to the patient's insurance invoice.

Dispense/Do not dispense from inventory (checkboxes) – checking the Do not dispense from inventory option will leave your inventory levels the same. Checking the Dispense [amount] from inventory of [supply] option will subtract the specified amount of the supply from your inventory.

Choose the +Add Charge button to finalize.